CovidCheck form

Attention! 

Events with more than 2,000 people must be

  • notified via the online form below and
  • declared by registered letter to the Health Directorate!

Events with 2,000 people or less must only be

  • notified via the online form below

Declaration of an event with more than 2,000 people

Events with more than  2,000 people, require a health protocol that must be accepted in advance by the Health Directorate.

The organiser of the event must submit the protocol to the Health Directorate in writing, by registered letter with acknowledgement of receipt.

The Health Directorate has a deadline of 10 working days from receipt of the protocol to analyse it. After this period, silence on the part of the Health Directorate is deemed to constitute acceptance of the protocol.

If the protocol is not accepted, the Health Directorate issues proposals for corrections and notifies them by registered letter with acknowledgement of receipt. The organiser is given a further 5 days to comply with these proposals.

To be eligible, the health protocol must meet the following conditions:

  1. designate a COVID-19 referee in charge of implementing the health protocol and who will act as a contact person in the event of an inspection
  2. specify whether the event takes place outdoors or indoors, and whether it is a single or recurring event
  3. indicate the number of people that can be accommodated at the same time
  4. specify the sanitary measures planned and imposed on staff and visitors and the means of displaying this information in a visible manner at the entry points
  5. set up a concept for managing and controlling the flow of people into, within and out of the venue hosting the event

Fields marked with an asterisk (*) are mandatory.

I, the undersigned,

Organiser of:*

to the attention of Mr. Jean-Claude Schmit, Director of the Health Directorate, that I opt for the "CovidCheck" system for the above-mentioned event / establishment:

Failure to comply with the various aspects of the CovidCheck system, including failure to report the use of the CovidCheck system, failure by the operator to prevent persons who do not have a vaccination certificate, a recovery certificate or a negative COVID-19 test certificate, or persons who do not present a negative COVID-19 self-test carried out on the premises, from gaining access to the establishment or event under the CovidCheck system is punishable by an administrative fine of up to 4,000 euros (Article 11 of the amended Law of 17 July 2020 on COVID-19 anti-pandemic measures).

If you have any questions regarding the content of the form, please contact us by telephone on (+352) 247 - 65533 or by e-mail at helpdesk-covidcheck@ms.etat.lu.

Personal data

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, Boulevard du Jazz, L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

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